Summary of Duties

  • Provide coordination of MHA management meetings that include sending meeting invites, managing the agenda, taking minutes, follow-up reminders regarding action items;
  • Provide ongoing coverage support to Central Intake by answering the phone, carrying out intake calls, completing referrals, and data entry into data management platform Mustimuhw;
  • Arrange program and team trainings as provided by Directors;
  • Greets and directs clients appropriately within the office setting, when necessary;
  • Maintain monthly schedule of frontline staff and managers for the After-Hours Service for Children and Youth;
  • Assisting MHA Managers in researching appropriate clinical information and ordering materials as needed;
  • Co-ordinate Ontario Telemedicine Network (OTN) by scheduling appointments, managing referrals, correspondence, education & training;
  • Provide back up support to the front desk staff;
  • Complete such other duties as may be assigned;
  • Notify appropriate Managers/Directors on all critical cases and situations that arise to you.


  • Proficiency in the use of computer programs for: Microsoft Office (Word, Outlook, Excel, Power Point) and EMHware database management programs;
  • Proficiency in the use of office equipment: computer, voice messaging systems, fax and photo copier;
  • Ability to work independently and in a team setting;
  • Excellent skills in the following areas: computer, organization, interpersonal and communication (written & oral);
  • Knowledge of the Anishinaabe culture and language and experience in working in First Nation communities.

Position Requirements

  • Valid driver’s license and vehicle;
  • Willing to travel to all Treaty 3 First Nation communities (when required);
  • Current satisfactory criminal reference check with vulnerable sector search;
  • Understanding of the language of the Anishinaabe language (Ojibway) is an asset.

Ways to Apply

  • Fill out the form below to submit your cover letter and resumé (preferred method).

Apply Online For This Job

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  • Drop a paper copy of your cover letter and resumé, and the contact details of your references to the following address:
    Human Resource Department
    Kenora Chiefs Advisory
    P.O. Box 349
    240 Veterans Drive
    3rd Floor
    Kenora, ON P9N 3X4
  • Fax your resumé and cover letter to 807.467.2656.
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